Income tax allowances can be set against your taxable income, reducing your income tax liability. Your income tax allowances include allowable expenses which you can set against your taxable profits as well as the personal income tax allowance.
If you are self-employed, allowable expenses can be set against your business income to reduce your taxable profits.
Allowable expenses include most business expenditure. The costs of supplies, employees’ wages, renting premises, financing costs and so on are all normally allowable expenses. There are a few specific exclusions — such as entertainment expenses. There are also special rules in a few cases, such as motoring expenses which can be claimed as allowable expenses in the normal way or using fixed mileage rates.
Expenditure which is for both business and private purposes is not an allowable expense. However, you can claim an allowable expense if you can identify what proportion of the expense is for business purposes — for example, working out what share of your home telephone bill relates to business use.
Capital expenditure on buying or improving assets such as equipment and premises is not an allowable expense either. Instead, you may be able to claim capital allowances — typically for the cost of plant and machinery. In some cases these allow you to set the entire cost against your taxable profits in the year of purchase. Purchases of cars and higher levels of capital expenditure may need to be gradually set against tax by claiming a writing-down allowance each year.
The key income tax allowance is the tax-free personal allowance. This means that no tax is charged on the first £10,000 (2014/15) of your total income. You may be able to claim additional allowances if you are blind, born between 6 April 1938 and 5 April 1948, born before 6 April 1938, or are married or in a civil partnership and at least one of you was born before 6 April 1935. See the HMRC table of personal allowances and rates.
If you are an employee or company director, you may be able to claim allowances for certain business-related expenses that you have to pay, such as using your own car for business travel or paying membership fees for an approved organisation.
Income tax relief is provided for any pension contributions you make, up to 100% of your earned income subject to a maximum annual allowance of £40,000 (2014/15 tax year). If you are paying into a personal pension scheme, basic rate income tax is reclaimed by the pension provider. Higher rate taxpayers can reclaim the additional tax through their tax return.
Tax relief is also available for any losses your business makes. Depending on the circumstances, these losses can be set against other income or gains in the current year or in previous years, or carried forward to set against future taxable profits.
A few types of business with very variable profits — such as farmers and authors — can claim averaging relief. By averaging out profits for two years, this avoids paying high levels of tax one year and lower ones in another. This can reduce the total amount of higher rate tax payable.
If you cease trading, a special overlap relief may reduce your final tax bill. You may also be entitled to post-cessation relief for additional expenses after you stop trading — for example, if some of your taxable profits turn out to be bad debts.
A few additional personal income tax reliefs may be available to you. These include rent-a-room relief if you have a lodger in your home, and tax relief on gifts to charity.
Your accountant can advise on what allowable expenses you can claim and what other income tax allowances and reliefs apply to your particular circumstances.