All active UK limited companies (and some dormant ones) must file corporation tax returns, typically, every year. As a company director or shareholder, you will want to make sure your company tax return is filed properly and on time, which will enable your company to meet its legal obligations and avoid late penalties.
You will also want your company tax return to make the most of any allowances and choices you can make to minimise your total corporation tax liability.
When you start a new company, you must inform HM Revenue & Customs (HMRC) within three months of starting trading. As part of this, you tell HMRC what date you intend to prepare your company accounts to (ie your financial year-end). HMRC uses this information to let you know when you need to complete a corporation tax return.
The corporation tax return normally covers a 12-month corporation tax accounting period that matches your company’s 12-month financial year. If your accounts cover less than 12 months, your corporation tax accounting period still matches that (shorter) period. But if your company’s accounts cover longer than 12 months, this is split into two corporation tax accounting periods and you will need to file two company tax returns: one for the first 12 months and the second for the remainder.
Each company tax return must be filed within 12 months of the end of the relevant corporation tax accounting period.
Corporation tax payment is generally due nine months after the end of your corporation tax accounting period — before your corporation tax return is due. Companies with profits greater than £1.5m pay corporation tax in instalments instead.
The company tax return is based on the profit and loss shown in your financial accounts, but these need to be adjusted to allow for the different way in which corporation tax reliefs and allowances are treated.
The company tax return must include a tax calculation, showing how the profits in your financial accounts have been adjusted to work out the taxable profits included in the corporation tax return. For example, you can only deduct allowable expenses when working out your profits, and use set capital allowances rather than your own depreciation charges for assets such as equipment and premises.
All corporation tax returns for accounting periods must now be filed online.
If you plan to file your corporation tax return yourself, you’ll need to set up an online account with HMRC. You’ll also need to download HMRC’s software or get commercial software that can file the corporation tax return in the format HMRC requires.
You must file the company tax return, together with your tax calculation and financial accounts. If you need to make any later changes, you can do this up to 12 months after the corporation tax return filing deadline. You must tell HMRC if you discover any errors after this, even though it is too late to amend your company tax return.
Most companies find it easiest to use an accountant to handle their corporation tax returns. As well as dealing with the complexities of preparing accounts and filing the company tax return, you can expect your accountant to make sure you are making the most of corporation tax allowances and reliefs.